HR/Office Administrative Coordinator – Vertical Farming Forum

Full Time
Newark, NJ
Posted 3 years ago
Applications have closed.

Website AeroFarms

About the job

The world needs our help. By 2050, there will be 9 billion people on the planet with less arable land than ever before. We need a solution to cultivate more using less and define the future of farming for generations to come. At AeroFarms, we are on a mission to do just this, growing the best plants possible for the betterment of humanity. As we scale to new locations around the world, we are seeking an HR/Office Administrative Coordinator. Join us as we take vertical farming to new heights for the planet and for people everywhere.

We have:

An incredible ‘change-the-world’ company with the eyes of the world focused on our success.
A team of motivated, intellectually curious individuals to support you.

Reporting:

Reports to Chief People Officer

Work Schedule:

Monday – Friday, 9am – 5pm, there will need to be some flexibility, such as 8am starts (when needed). There is likely to be some overtime, max expected 5 hours per week. There may occasionally be weekend hours but will be very rare.

Pay & Benefits

$14-16/hr, Full benefits: medical, dental, vision, 401k match, vacation, sick time, PTO, pre-tax commuter benefits, delicious leafy greens to eat!

Position Summary:

HR/Office Admin role Coordinator – you will be working with the awesome People Operations team (we call it POP’s). Right now we are 90% remote with the occasional in-person day for new hire orientation etc. We follow all COVID-19 guidelines (temperature scan each time entering the building, social distancing, mask-wearing, adjusted occupancy of meeting rooms etc) – also as an employee of AeroFarms you are eligible for the COVID-19 vaccine as an essential worker as of March 31st 2021.

Essential Duties/Responsibilities:

Assist with HR clerical and administrative filing such as:
- Onboarding and new hire orientation
- Scheduling meetings
- Coordinate interviews
- Updating employee files
Daily inspection of meeting rooms, micro kitchen and shared areas – ensuring we are visitor ready at all times.
Answer doorbell as required and greet guests in the reception area.
Maintain daily meeting room reservation lists and assist with room calendar reservations when necessary.
Retrieve phone messages and forward them to the appropriate recipients.
Maintain snack and food inventory and create restock orders weekly.
Maintain coffee machine.
Assure that boxes are broken down and stacked neatly by recycling bin.
Maintain water cooler and manage water bottle order with the supplier
Restock refrigerator. Create list for refill.
Maintain office supply closet and create supply orders when needed.
Handle incoming and outgoing mail and packages (USPS, UPS and Fed Ex).